Category Archives: Events

AGM Friday 12 July 2024

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Notice of Annual General Meeting
The Annual General Meeting of the Elwood Sailing Club Inc. will be head at the Elwood Sailing Club on Friday, 12th of July 2024 commencing at 7.00pm

As set out under Rule 30 of the Rules of Elwood Sailing Club Inc. an annual general meeting of members must be convened to:

  • To confirm the minutes of the previous AGM
  • To receive and consider the:-
    • annual reports of the Committee on the activities of the Association during the preceeding financial year, and
    • the financial statements of the association for the preceeding financial year submitted by the Committee in accordance with Part 7 of the Act;
  • to elect members of the Committee

Message from the Commodore, Mark Foster

All positions on General Committee are declared vacant and require nominations from the membership. If you are considering nominating, please do so but note that all GC members will be required to be active members of committee and be prepared to apply themselves to the betterment of the club and membership value. It is crucial that ESC has a strong & active General Committee.

I have nominated for the position of Commodore for the 2024-2025 financial year, however I welcome others to nominate for Commodore and thus allow the membership to choose.

Please see the attached Nomination and Proxy Vote forms.

At this point in time ESC does not have any elected Flag Officers serving on GC. Most of the current elected GC members have chosen not to renominate. The AGM will be the initial and important step for the revitalization of Elwood Sailing Club Inc for the coming years. I would appreciate all members attendance and participation on Friday 12th July 2024 commencing at 7PM

Thanks & Regards

Mark Foster
Commodore – Elwood Sailing Club Inc
P: 0408 820 020
E: mefchem@bigpond.com

AGM Attendance and Proxy Form

To attend and vote at the AGM you must be a current financial member. Senior, Family Senior, Family Partner, Life, and Junior members are entitled to vote at the meeting; Associate Members are not.

If you do not plan to attend the meeting and are entitled to vote you may appoint another member as your proxy using a Proxy Form (click for link). Please email your proxy to commodore@elwoodsc.com or hand to the Commodore.

TOP OF THE BAY 2024

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Dear Members,

INVITATION

Williamstown Sailing Club, as the Organising Authority and on behalf of the Trustees, invites Albert Park Yacht Club Albert Sailing Club, Altona Yacht Club, Elwood Sailing Club, Port Melbourne Yacht Club, Williamstown Sailing Club (Host Club), Hobsons Bay Yacht Club Royal Yacht Club of Victoria and Royal Melbourne Yacht Squadron (the “Participating Clubs”) to participate in the Top of the Bay Interclub Challenge to be conducted on the waters of Port Phillip on Saturday 10th February 2024.

Please see the NOR – Regattas – Williamstown Sailing Club

As you are aware ESC is holding the Lightening Regatta on Saturday 10 Feb so there are choices to be made.

Next season will be ESC’s 100 Year celebration year and the Committee has advised that the Top of The Bay regatta will be hosted by ESC in 2025. I feel that to help ensure a good turn up at the Top Of The Bay Regatta in 2025, ESC members should support and attend the Regatta on Saturday at Williamstown SC. “Miss Adventure” is going and we will probably trail the boat to Williamstown. However, the course will most likely be in the vicinity of Port Melbourne Yacht Club which is not a long sail from Elwood beach.

Please consider where you wish to sail on Saturday and support ESC, especially in our centenary year.

Regards

Mark Foster

National E – Miss Adventure

CLICK HERE FOR NOR

New Season Information

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With the Opening day on the 7th of October and our first race on the 14th here are the documents you need. These are all available on Sailor App and pinned to club notice boards also.

Sailing Instruction 23/24

Notice of Race 23/24

Sailor App Instructions

Opening Day Agenda

• 11.30 Morning Tea/Coffee
• 11.45 Welcome Speeches
• 12pm Official Opening
• 12.15 Welcome to New Members
• 1pm Races/Sail Past

AGM 8th Sept 2023

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Notice of Annual General Meeting
 
The Annual General Meeting of Elwood Sailing Club Inc. will be held at the clubhouse on Friday September 8th, from 7.00 – 9:00 pm.
 
This Notice contains information on the meeting and what you need to do if you wish to attend or nominate a proxy or nominate for the General Committee.
 
AGM Attendance and Proxy Form
 
To attend and vote at the AGM you must be a current financial member. Senior, Family Senior, Family Partner, Life, and Junior members are entitled to vote at the meeting; Associate Members are not.
 
If you do not plan to attend the meeting and are entitled to vote you may appoint another member as your proxy using an AGM Proxy Form (click for link). Please email your proxy to secretary@elwoodsc.com, manager@elwoodsc.com or hand or send by mail to the manager.
 
AGM Agenda Confirm attendance, proxies, quorum, and meeting agenda. Confirm Minutes of the 2022 AGM (click for link). Receive committee reports. Receive and consider the annual financial statements. Motions: In accordance with Club Rule 53.1 Motion 1 – In addition to the five officer positions of the Association, this meeting approves the election of five ordinary members to the General Committee for the next year. Election of General Committee for 2023 – 24. General Business. Close of meeting. Note: The Treasurer will review the 2022-23 accounts at the AGM. If you would like to receive a confidential copy of the 2021-22 financial statements in advance of the AGM, please email secretary@elwoodsc.com. A copy will be sent to you when the statements are available.
Nominations for General Committee
The General Committee is planning to continue having 10 members: 3 Flag Officers (Commodore, Vice Commodore, Rear Commodore), Treasurer and Secretary, and 5 Ordinary Committee Members.

If you would like to be a member of GC you are welcome to nominate for any position. To be a committee member you must be a Senior, Family Senior, Family Partner, or Life member. If there is more than one nomination for any of the positions of Flag Officer, Treasurer, or Secretary there will be an AGM secret ballot for that position to decide the matter. If there are more than 5 nominations for Ordinary Committee Member there will be an AGM secret ballot to decide the matter.
A member may propose themselves, or with the members consent, be nominated by another member.
Please note that if you nominate to join the General Committee, you must meet the requirements in the club rules and be able to commit to monthly meetings and a workload.

Notice of Annual General Meeting

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Elwood Sailing Club

The Annual General Meeting of Elwood Sailing Club Inc. will be held at the clubhouse on Friday September 8, from 7.00 – 9:00 pm.

This Notice contains information on the meeting and what you need to do if you wish to attend or nominate a proxy, or nominate for the General Committee.

AGM Attendance and Proxy Form

To attend and vote at the AGM you must be a current financial member. Senior, Family Senior, Family Partner, Life, and Junior members are entitled to vote at the meeting; Associate Members are not.

If you do not plan to attend the meeting and are entitled to vote you may appoint another member as your proxy using an AGM Proxy Form (click for link). Please email your proxy to secretary@elwoodsc.com , or hand or send by mail to the manager.

Continue reading →

For your Diary: Advance Notice Of AGM on Sept 8

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We are planning to hold this year’s AGM at the club on Friday September 8, starting at 7:00pm. Please put this important date in your diary. More information will be provided closer to the time, including how to nominate a proxy if you are unable to attend, nominate for the General Committee, and access the approved financials for the last financial year.

The AGM is where the General Committee provides an update on how the club is going and plans for the new year and beyond, and gives members an opportunity to give feedback and ask questions.

The AGM also appoints the new committee. If you are interested in considering a role on the committee, please contact anyone on the committee or Amanda for a chat.  

Membership categories that are allowed to vote at the AGM, and nominate for the GC, are senior members, family senior and their family partner, student members, and life members.